Import PST to Office 365 User Mailbox – A Complete Solution

If you want to import PST to Office 365 user mailbox, you have to make sure the right methods are used for it.

Outlook users have their data stored in the format (.pst) which they need to import to their Office 365 mailboxes.

Using Outlook for a long time means a lot of data being stored in Outlook data files which should be kept safe at all times.

Now, there can be a need to move this data to Office 365 due to the functions that it offers and the services for business growth.

But, to import PST to Office 365, you would find multiple options and solutions to do that. Small mailboxes can be exported from Outlook itself but the large mailboxes need to be imported using an import tool.

Here, in this article, we will be explaining both the methods to import the data files for helping users fulfill their needs of moving small as well as large mailboxes in bulk or selectively.

Let’s skip to the methods for importing the data files.

How Can One Import PST to Office 365 User Mailbox?

If you want to migrate your data from small mailboxes, you have to first configure an email account with the Outlook application and then export the data file directly from Outlook using the Import/Export Wizard.

This operation can work for one or a few user mailboxes only or it will take up a lot of time to complete the procedure.

If there is a need to export large mailboxes and in bulk, you can use the Office 365 Import Tool which will easily import the data in bulk without making changes to the data.

Import PST to Office 365 Directly from Outlook Via Configuration

1. Configure an email account with Outlook and wait for the data to get synchronized.
2. Add the Office 365 account in the same profile and let the content be synced in Office 365.
3. After that, navigate to the File
4. Click on the Open & Export button and choose Import & Export
5. The Import/Export wizard will open up where you have to choose the Import from another file or program Hit Next.
6. Hit the Outlook data file (.pst) option and click on the Next button to import PST to Office 365 user mailbox.
7. Click on the Browse button to navigate to the location where the data file is saved.
8. Press the Next button & choose the Office id in the Import items into the same folder.
9. Choose the option to deal with the duplicates and hit the Finish

This procedure may seem simple but has a lot more complex than you may think. A lot of users find it difficult to perform this operation manually when it comes to large mailboxes being imported.

Alternative Steps to Import the Files in Office 365 Mailbox

Another way to import PST to Office 365 is the software that is highly capable of uploading Outlook data files using Office 365 user or admin credentials.

All the data from the Outlook accessible file is imported including Emails, Calendars, Contacts, & Tasks in bulk and selectively.

The Date-Filter allows you to export the data from the files as per a certain time zone by setting dates in the “from” and “to” sections.

Moreover, the data can be imported to Shared Mailboxes as well. There is also an option to Include or Exclude Delete & Sent Items to import in a single shot.

Import PST to Office 365 User Mailbox Using the Software

1. Launch the tool and provide the credentials for your admin account. Hit the Login
2. Click on the Add File(s) or Add Folder option to insert the files that need to be imported.
3. Mark the items to import the data from the Select Categories section and hit the Set button to set the dates in the Date-Filters.
4. Check the Include Folders option and mark the boxes beside Attach Outlook PST option if so needed.
5. Select Exclude Delete Items & Sent Items options as per your requirement and hit the Import

When the import PST to Office 365 procedure is completed, all the data imported to your Office 365 account will easily be accessible in the same format as before.

An Incremental Import option is provided to the users for importing new content from the Outlook data file after the first procedure.

The folder structure and the data integrity will be kept the same and no changes are made to the data.

Free Demo 

This utility comes with a free trial version, and users can easily download and activate the free trial version from the above link. Moreover, this trial version can easily be used to import two user’s accounts at no cost.

Final Verdict

The manual method for this operation is a useful one but it requires technical expertise to perform the complex steps successfully. The software, on the other hand, will easily import PST to Office 365 user mailbox.

There is no need for users to stress and worry over the data being lost during the importing procedure if the software is used.