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A brief overview of Virtual Event by Exhibit 360

The integration of games and custom-designed features to create a memorable experience for guests attending your virtual event demands a thorough and consistent plan. When virtual events are at their highest engagement, keeping attendees entertained and engaged remains the most difficult problem. To do this, event organizers need to engage in brainstorming sessions as well as detailed research , and come up with innovative ideas. In addition, they need to ensure that everything runs according to the plan and, ultimately, they will be able to benefit your company. A well-organized organizer will bring more ROI. So ensure that your event coordinator has these abilities:

Creative

Creativity is the most important aspect of a virtual event since people are searching for something that they’ve never experienced before. The organizer needs to think outside of the box and create an experience that’s impossible to forget. It could include engaging images, games, visuals and a variety of custom features as well as other elements that keep attendees entertained and motivate them to take part in the event in a meaningful way.

Tech-savvy

In the digital age living without technology can slow you down. The management of various departments, the execution of strategies, incorporating games and generating leads as well as exclusive features requires top-of-the-line technology. Furthermore, the idea of VR, AR, and other advancements in technology gives your customer a comprehensive more detailed and a better comprehension of your product, which in turn, improves your business.

Research-oriented

In any field, advancement is not possible without thorough study, and the event industry is no exception. It may be different however the purpose of helping the end user is the same. Your planner should know your product’s features, expectations and previous performance, and strive to beat them. They must be aware of the marketing strategies of your competition and their performance and strategies, which will allow the company to stay ahead. This thorough research will provide an in-depth knowledge of your product as well as its place in the market that will assist them in develop a new product.

A well-organized and precise

Organising an event requires managing multiple tasks at the same time If everything isn’t organized, everything could go wrong. The organizer must use the software used to plan events to give them an overview of the entire planning process. It alerts them to deadlines and allows them to complete their tasks on time. A well-organized team makes sure that everything is under their supervision and that everything is running smoothly.

Multi-tasker

The ability to multitask indicates the capability and agility of the person who is organizing. Furthermore, multitasking is an essential important skill to have, particularly in the field of management. The organizer needs to manage several projects, adhere to deadlines, and effortlessly manage behind-the-scenes activities. They must be able to handle everything from marketing, to taking registrations, providing information as well as organising a successful event.

You’ve hired the most competent and most effective organizer when they have all of the abilities mentioned above. Success of your virtual event greatly depends on the utilization of the latest technology and impeccable planning, for which the organizers of your event are accountable. For expert planning, contact Exhibit 360. Our cutting-edge technology, methodical planning, and love for events enable us to provide an extraordinary experience to our guests and customers.

Event professionals are creating innovative games for virtual events that incorporate gamification. Gamification is becoming a major feature of virtual events. The event atmosphere is changed by games that make it more interactive, active, and interesting. Here’s how gamification can change the face of your virtual event:

Enhances audience engagement

Participants are kept active and engaged by games such as polls, polls, video-making challenges, and scavenger hunts. These activities increase brand interaction and encourages participants to share their experiences via social media, organically marketing the brand.

Acts as an icebreaker for employee interaction

Employee bonding can be enhanced by games. Event professionals can create a game that involves teamwork, group interaction and team discussion. This will help to spark conversations between employees.

Makes learning fun and interactive

The element of fun and learning in the games gives the event a purpose and makes it more worthy, setting a positive impression of the company or brand in the attendees’ minds.

Increases audience satisfaction

A memorable experience for attendees is one where they receive rewards, awards, recognition or gifts. These events ensure that everyone gets the most out of the event and leaves satisfied.

Arranging a hybrid event interestingly can be quite confusing — however, that is no concern. Here’s what you really want to be aware of in order to have your next hybrid event.

About hybrid events

Let’s understand what hybrid events are. In-person and virtual events are combined in a single event. If you host an annual summit in Berlin and stream it to a global audience, that would be a hybrid event.

They come with various benefits like:

  • Increased reach and attendance
  • Higher engagement with your audience
  • Reduced environmental and travel costs
  • Improved return on investments
  • Valuable data and metrics, and much more.

Four types of hybrid events

There are four ways you can host hybrid events, and each comes with its own benefits. They are:

Hosting on-site and virtual attendees simultaneously

If you want to maximize audience engagement, this hybrid model is ideal. It allows various opportunities to engage both types of attendees that go beyond a simulcast event model with features like audience participation.

A robust event management platform like Exhibit 360 can make it happen. Contact us to know more about it.

Hosting on-site attendees with passive virtual attendees

The model is similar to the first one, but the virtual audience doesn’t get to participate in the event. Less virtual space doesn’t mean it’s worse, it’s just another way to boost event attendance, reach and brand awareness.

Hosting on-site and virtual attendees at different times

It can be difficult to host on-site and virtual attendees at the same time. You can host on-site and virtual attendees at different times if you want to avoid that hassle.

Hosting a live on-site event with an on-demand virtual event

A smart hybrid format is when you host an in-person event and then stream it to your virtual audience. You get to put on a terrific event for your in-person audience, and your virtual audience gets to enjoy it on their terms.

Virtual event professionals are exploring new ways to make virtual events more engaging and innovative. They bring life and excitement to events by leveraging Extended Reality solutions such as Virtual Reality and Augmented Reality.

AR and VR merge the physical and virtual worlds. This allows users to better understand their brands and allow them to experience them in a different setting. This is how AR and VR technology can transform your virtual event:

Expand or replace physical events

Virtual and hybrid events can be made more interactive by using AR and VR. AR can be used to show a product 3D, or to direct attendees through the space.

Make products and services interactive

AR and VR allow attendees to experience the product through their senses, even while they are at home. This makes the experience unique and memorable.

Deliver augmented event experiences anywhere and at any time

It is possible to deliver an immersive and rich experience directly to the person without having to decide a place, schedule a time or plan a date. To explore your virtual world, all they need is a smartphone or tablet.

Integrate gamification and virtual training features

Brands are developing exciting games to increase engagement. AR would allow users to digitize their physical location, allowing them to be in the middle of the game’s world. It is a great way to promote a brand.

You can make the gaming experience informative and help users learn more about your brand. Gamification can also be used to enhance the interactiveness and effectiveness of online learning, training and demos.

With Exhibit 360 you can host any virtual event and conference you’d like

Elevated Conference Production
  • Exhibit 360 helps utilize your unique features to bring the professional look to your next conference
  • Make use of green screens and audio scrubbers, along with recordings of videos already recorded to create professional quality videos
  • Join forces with a group of experts to deliver an engaging conference for your attendees

Accessible Live Stream

  • Host small-scale internal teams, or large international conferences.
  • Exhibit 360 can easily host over 10000 users on the live virtual platform.
Create audience engagement like never beforeMake your products experienceable

  • Allow your target audience to engage with your product in realistic environments
  • Exhibit 360’s robust and powerful product viewer produces detailed 3D models of your products
  • Make use of info-points in order to highlight the most important features of the product
  • Provide downloadable materials so that your customers can gain more in-depth information on your products

Make sure visitors have meaningful connections

  • Let people connect with other attendees via the use of chat rooms that are 1:1.
  • The Q&A and polls enable guests to interact with participants.
  • Host breaks and huddles throughout the event
  • Visitors are able to schedule meetings with sales representatives to find out more about the products.
Design a fun user experience that leads to conversion
Develop a game-based experience that keeps your visitors interested

  • Completing certain tasks during the event will help participants earn points
  • The points system is then tallied on a leaderboard that is competitive
  • From taking part in webinars to watching videos, attendees are rewarded for their active involvement
  • Make fun and engaging games that relate to your business and brand
  • Learning becomes fun thanks to games that can be played
  • Multiple touchpoints to help attendees to make the switch throughout the duration of the event.

To create a virtual platform like never before, contact Exhibit 360. We use the best technologies and systematic planning to impart outstanding and customized virtual experiences. Make sure you don’t miss out on getting a free demo about our product. Contact us now, to get more information about virtual events.

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