Technology has developed in the 21st century, and to become more progressively developed, people, companies, and sectors have switched to more technologically and digitally advanced alternatives. For making the process of signing documents easy and efficient, electronic signature software has been adopted.
But while you create signature online, it is obvious that it would bring security and privacy issues; thus, electronic signature software can be one of the solutions because it is one of the most extensively used digital tools. In addition, the approval procedure is made easier and faster with electronic signatures, where it is quicker to create signature online.
Usage of E-Signatures
Electronic Signatures maintain the workflow of the document in a digital surrounding and also helps to increase security and efficiency, eliminating any privacy concerns, thereby ensuring you that the information of your company and clients are secured.
This raises a primary concern as to if all signature maker online is safe and secured and can be trusted.
Choosing the perfect and correct electronic signature software for your company is not an easy task, and thus, you need to consider several factors while deciding on it.
Here we have five questions that you need to ask while choosing an Electronic Signature Software:
-
How to ensure that the document is not tampered with or altered after each signature?
The best digital signature software offer tamper evidence features that enable the users to see if the document has tampered with or not. From a legal perspective, it is sensible and valid that the document should be tamper-evident, and the technology should highlight any unlawful alterations. Some electronic signature software also offers the option of having the document tamper-proof, which prevents any changes to it after it has been finished.
-
Is your audit trail comprehensive?
Every signature maker online records details, and there is a variance in the amount of such details recorded. The best digital signature software has a detailed audit trail that records and tracks every step of the process, including the signers’ consent, IP address of the signers (each), cancellations, date and time of submitting the document precision timing, and others.
This detailed audit ensures that this shall be the best alternative proof in the court in case of any disagreement or breach happens.
-
Does it provide simplified Operations?
eSignatures through electronic digital signature software reduce expenses and time by streamlining the workflow process and regular operational chores. Electronic signatures (eSignatures) ensure that transactions are safe, legal, secured, and tamper-proof. This digital signature method not only saves time and money but also allows people to save their time on ink signatures, scanning, faxing, and others.
But if your software fails to withstand up to these basic expectations, the process of operating the activities shall be complicated where safety issues shall arise. FilesDNA connects and automates how businesses prepare, sign, act on, and maintain contracts and agreements, making the process simplified.
-
If the software can integrate with existing tools and systems?
To manage daily work, your staff most likely uses a dozen different business applications. Employee productivity will be boosted instantly by using electronic digital signature software that connects with their favourite programs like Google or Microsoft, or others. You need to ensure that the solution has a powerful and versatile API that will enable your company to have a seamless electronic signature experience within your tools. It can be easy to create a signature online.
-
Does it ensure high customer satisfaction?
The electronic signature software that you use should provide and ensure a high standard of care to your clients. This would provide them with an efficient, seamless, and convenient method of experience and would ultimately ensure reliability and trust. FilesDNA eSignature is designed to meet the most extreme customer requirements while maintaining a simple and easy experience for the customers to use and understand.
It would be best if you primarily aimed at customer satisfaction before choosing one. Still, if you fail to provide the due standard of care and experience to your clients, you would also not be satisfied with the security issues. While users would prefer and benefit from eSignature processes because they can rapidly digitally sign forms, saving time, they also would want to be satisfied and relieved about privacy concerns.Another important consideration when selecting the best digital signature software is data security. Different security levels are available with other systems, and it is advisable to choose SSL encryption to protect your documents.
Conclusion
Not all signature signing solutions are secure or flexible, but the right signature maker online would make your transaction easier, thereby increasing document security. FilesDNA eSignature speeds up agreements, reduces manual procedures, and makes it efficient and straightforward to connect with your existing systems. In addition, electronic digital signature software speeds up the approval process. It ensures a smooth signing experience for employees and other investors. By allowing them to quickly sign letters, agreements, policies, appraisal forms, non-disclosure agreements, making signature a convenient part of the workflow.
